About the National Council
The S.S.P.A. is administered by a body called the National Council elected at every National Annual General Meeting held at the National Convention each year. Its structure includes an executive consisting of the President, Vice-President, Secretary and Treasurer, and a committee of ordinary National Council members.
The elected National Council meets on a quarterly basis i.e. approximately every three months. Its first meeting is always held directly after each Annual General Meeting in October, and thereafter, meets in December, and then March and June of the following year. While the meetings require the attendance of National Council members, it also allows for members to attend in the capacity of observers. The meetings are held at a member’s home and are generally followed by a social get-together.
The main duty of the National Council is to disseminate all such information to SSPA members as the Council considers is in the interests of the members and consistent with the objectives of the SSPA. This is by means of meetings, published minutes, circulars, SSPA Journal or otherwise, as the Council sees fit.
Responsibilities and obligations of serving National Council members
2012/2013 Office-bearers and National Council members
At the 45th Annual General Meeting held at Elanore Heights, New South Wales in October, 2012, elections for the 2012/2013 National Council were held and the results were as follows:
* Denotes short-statured person
|President||Meredith Young*||Moorabbin VIC email@example.com|
|Vice-President||Sam Millard*||Narre Warren VIC firstname.lastname@example.org|
|Secretary||Linda Henderson*||Turramurra NSW email@example.com|
|Treasurer||Rosemary Hobbs*||Mount. Martha VIC firstname.lastname@example.org|
|Journal Editor||Graci Lynch*||Parkville VIC email@example.com|
|Overseas Liaison Officer||Margherita Coppolino*||Essendon VIC firstname.lastname@example.org|
|Membership Secretary||Vicki Fallon*||Bathurst NSW email@example.com|
|SSPA Librarian (Appointed)||Sandra Lundie||Heatley QLD firstname.lastname@example.org|
|SSPA Web Master (Appointed)||Francis Kelly*||Niddrie VIC email@example.com|
|SSPA Sports Coordinator||Sam Millard*||Narre Warren VIC firstname.lastname@example.org|
|Government Liaison Officer (Appointed)||Margherita Coppolino*||Essendon VIC email@example.com|
NATIONAL COUNCIL MEMBERS
|Council Member||Anne Battista||Dianella WA firstname.lastname@example.org|
|Council Member||Michael Blair*||Glenhaven NSW email@example.com|
|Council Member||Sandra Lundie||Heatley QLD firstname.lastname@example.org|
|Council Member||Rob Millard||Narre Warren VIC email@example.com|
|Council Member||Alyssa Biddle*|
|Council Member||Sarah Belgrefirstname.lastname@example.org|
Description of National Council positions
The National Council office-bearers, along with the National Council members are responsible for making Association decisions. They may be required to form sub-committees from time to time.
Each National Council position is served on an honorary basis.
The following information is a summary of the job descriptions of National Council office-bearers.
The following positions are those of the elected office bearers:
President – the President is the figurehead of the Association and must be a person of short stature who is a positive role model to other members. They should be able, if called upon, to speak or give interviews etc., to publicise the SSPA. The President shall be the Chairperson of all meetings of the National Council and therefore must be confident and capable of running a meeting and adhering to the agenda. Each member of the National Council has one vote. In the case of an equality of votes, the President shall have a second or casting vote. The President is required to present a written report to the AGM. The President has the normal responsibilities and obligations of a Council member i.e. making Association decisions and participating on subcommittees when required. Please refer to the above, “Responsibilities and Obligations of Serving Council Members”, for details on attendance at Council meetings.
Vice-President – the Vice-President is the understudy to the President. He/She is a person of short stature and must be a positive role model to other members of the SSPA. The Vice President is expected to take on the duties of the President if he/she is unavailable. The Vice-President is required to give a report to the AGM. The Vice-President has the normal responsibilities and obligations of a Council member (see above).
Secretary – the role of Secretary is a time-consuming position. The Secretary records all National Council meeting minutes, prepares them and forwards them, along with agendas of the meetings, to Council members. The same procedure is followed for the AGM. Also, the Secretary handles correspondence, both in and out. The Secretary gives a “Correspondence” report at each National Council meeting and prepares a Secretary’s report for the AGM. As well as this, the Secretary has the usual responsibilities and obligations of a serving Council member (see above).
Treasurer – the role of Treasurer is also a time consuming position. The Treasurer is responsible for the receiving of all Association monies (i.e. memberships, donations etc.). He/She is responsible for the banking of monies and the balance of the Association’s books. They prepare financial statements for each Council meeting as well as the yearly financial report for the AGM. The Treasurer also prepares the books for audit each year and has the normal responsibilities of a serving Council member (see above).
Journal Editor – the Journal Editor is responsible for the publication, collating and dispatch of the SSPA Journal every second month. As well as being a time-consuming position, this is a very responsible role, as the Journal is the means by which members keep in touch and aware of what their Association is providing for them. The Journal Editor must own a computer with the following minimum requirements:
The Journal Editor prepares a report for each National Council meeting as well as the AGM. The Journal Editor also has to fulfil the obligations and responsibilities of a serving Council member (see above).
Overseas Liaison Officer – the Overseas Liaison Officer handles all overseas correspondence, relates any matters of interest to council and publishes the same in the journal. They are responsible for liaising and maintaining contacts with short-statured groups around the world. The Overseas Liaison Officer prepares a report for each National Council meeting as well as the AGM. They are also required to fulfil the obligations of a serving Council member (see above).
Membership Secretary: the role of Membership Secretary is to maintain up-to-date records of the current status of the members of the SSPA and to make those records available to other Council members and State Secretaries. To do this, the Membership Secretary must liaise with the Treasurer who receives the money for membership fees. The Membership Secretary is required to submit a brief report to each National Council meeting citing the current numbers of members and any statistics or information worth noting. They must also report to the AGM of the SSPA. They are also required to fulfil the obligations of a serving Council member (see above).
Usual tasks of the Membership secretary include:
- keeping record of all financial members of the association
- keeping separate databases of all short statured children of members
- sending full membership lists to President, Secretary, Treasurer and Librarian at the end of each financial year. Include separate lists of SSP children. Periodically send membership updates to all the above.
- sending membership lists and a separate children’s list to all state secretaries.
- regularly mail lists of new parents to state secretaries to pass on to the Parent Reps.
The following positions are not elected, they are Council-appointed, and do not become vacant every year according to the discretion of the National Council:
Librarian: the Librarian takes charge of all the publications that have made up the SSPA Library over the last 30 years. They are responsible for collecting new and interesting publications and material that relates to people with disabilities in general and short stature in particular. The Librarian establishes a system for lending the SSPA’s publications to members, and is also responsible for informing members (through the Journal) of the Library’s contents as well as any new additions or acquisitions. The Librarian is required to submit a brief report to each National Council meeting, giving an update on the status of the SSPA library. The Librarian must report to the AGM of the SSPA. Like the Web Master, the Librarian is not an elected position, but is Council-appointed. The Librarian is not required to attend Council meetings but is welcome to do so in the capacity of an observer.
Web Master: the Web Master is responsible for coordinating and maintaining the SSPA National Website. The Web Master must own a computer with up-to-date website editing software e.g. Microsoft Front Page, Dreamweaver, and an internet connection. The Web Master is required to submit a brief report to each National Council meeting, giving an update on the status of the SSPA website. The Web Master must report to the AGM of the SSPA. Like the Librarian, the Web Master is not an elected position, but is Council-appointed. The Web Master is not required to attend Council meetings but is welcome to do so in the capacity of an observer.
The Web Master’s duties include the following:
Government Liaison Officer: Primary role is to remain informed and communicate with National Council on issues pertaining to disability have an effect on people with short stature and their families. Where necessary, attend government briefings on relevant policy issues.
Act as a liaison between the SSPA National Council and State/Federal Governments as required
Liaise and retain communication with the Australian Federation of Disability Organisations (AFDO)
Network with other Disability Peak organisations – nationally and internationally
Provide advice to SSPA National Council on policy and government issues of relevance
Prepare articles of information for the SSPA Journal for members interest
Provide reports at each National Council meeting of the SSPA and a final report to the AGM of the SSPA.
Nominations for National Council
Each year, prior to the SSPA AGM, members are invited to nominate fellow SSPA members for election to the National Council, by completing and submitting the nomination form which is either made available at a State Branch meeting, or via the SSPA Journal. This is especially useful for those members who will not be attending the AGM. Each nomination must be moved and seconded. In order for a National Council nomination to be valid, the nominee must be a financial member.
Click here to download the 2012/2013 SSPA National Council nomination form
Please note that nominations are also accepted from the floor on the day of the AGM.
Where two or more members are nominated for a National Council office-bearer position, the result is usually determined by a show of hands from the floor at the AGM